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Student Records

District 62 maintains student records in accordance with the Illinois School Student Records Act (ISSRA), implemented by Illinois State Board of Education (ISBE) rules, and the Family Educational Rights and Privacy Act (FERPA). These records are designed to contain only that information necessary to the education of the student and shall be maintained in two categories:

Permanent Record

The permanent record consists of the minimal personal information necessary to a school in the education of the student.

Such information includes the student’s basic identifying information, including the student’s name, birth date, address; academic transcripts, including grades, grade levels, and graduation date; parents’ names and addresses; attendance record; health record; record of release of permanent record information; and such other entries as ISBE may require or authorize.

Permanent records are maintained for at least 60 years from the date of transfer, graduation, or permanent withdrawal from school.

Temporary Record

The temporary record contains all information included in a school student record, but not contained in the student permanent record. The temporary record must include state assessment test scores, a home language survey, information provided under the Abused and Neglected Child Reporting Act, health-related information, accident reports, related service logs, record of release of temporary record information, and information regarding serious infractions (that is, those involving drugs, weapons, or bodily harm to another) that resulted in expulsion, suspension, or the imposition of punishment or sanction.

It may also include family background information, intelligence/aptitude test scores, psychological and personality test results, teacher evaluations, achievement test scores, participating in extracurricular activities, honors and awards received, teacher anecdotal records, special education records, records associated with Section 504 of the Rehabilitation Act of 1973, and/or other information relevant to the education of the student that is not required to be in the permanent record.

Temporary records must be maintained for at least five years after the date of transfer, graduation, or permanent withdrawal from school.

No person may condition the granting or withholding of any right, privilege, or benefits or make as a condition of employment, credit, or insurance the securing by any individual of any information from a student’s temporary record which such individual may obtain through the exercise of any right secured under state law.

Release of Student Record Information