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Accounts Payable

The accounts payable function facilitates vendor payments. Checks are issued monthly following approval at the Board of Education meeting, which typically falls on the third Monday of each month. Checks are mailed the following business day.

w-9 request

Request for Taxpayer Identification Number and Certification.

A person who is required to file an information return with the IRS, must obtain your correct taxpayer identification number (TIN) to report.

W-9 Request Form

Mileage Reimbursement

The Internal Revenue Service issues optional standard mileage rates to calculate the deductible costs of operating an automobile for business, medical or moving purposes. Beginning Jan. 1, 2024, the standard mileage rate for the business use of cars, vans, pickup or panel trucks will be 67 cents per mile.

All reimbursement forms must be one page and single sided.  Any other format will delay reimbursement.  

To print your google doc adjust your setting to Fit to Page and choose Portrait so your form will be single side.

2024 Mileage Sheet

Expense claim form

Use this form to summarize all trip expenses; forward the completed form to your supervisor/department for review and approval.

This form must be completed in such a manner that it is clear to administrators and auditors where, when, and how the money was spent.

If you have questions, please call the Business Office.

expense claim form

Questions regarding accounts payable can be directed to Sue KlingenbergAccounts Payable Specialist, (847) 824-1607.